XPRIMER.HRM

Working time planning
compliant with regulations
that guarantees a reduction in staffing shortages
and elimination of process errors

Working time planning compliant with regulations that guarantees a reduction in staffing shortages and elimination of process errors
XPRIMER.HRM

XPRIMER.HRM - quick and effective scheduling of working time

XPRIMER.HRM is a tool that supports activities related to planning, recording and accounting of working time. With its help you will create correct and effective time schedules much faster.

With XPRIMER.HRM you will automate the processes of recording, accounting, bonuses and budgeting. And above all, you will never be short of the right employee, with the right competences, in the right place at the right time.

The work schedule created in XPRIMER.HRM is:

Gain security and transparency of operations while ensuring optimal allocation of human resources in your company.

Greater efficiency

Taking into account the competences of employees and the validity of their tests and authorisations in planning allows for better use of existing staff resources.

Time saving

The automation of administrative and communication processes results in a significant reduction in the time needed to prepare and publish the work schedule.

Safety

The integration and automation of control processes in the framework of labour law and internal regulations gives supervisors a guarantee of the correctness of work schedules.

Cost reduction

Optimally planned staffing allows the available resources to be more productive (among other things: by eliminating overtime and unproductive hours) and to meet the needs arising from labour demand.

Satisfied employees

Employees’ needs (e.g. roster requests) are taken into account in planning, which translates into employee satisfaction and greater commitment.

Enhanced flexibility

By considering different working time systems, pay periods, forms of employment, your company will adapt more quickly and easily to dynamic changes in the market.

See how XPRIMER.HRM works in practice

Explore the functionalities of XPRIMER.HRM for time planning and accounting

Create work schedules quickly and in an intuitive way

The creation of work schedules in XPRIMER.HRM only requires the user to fill in basic data such as working hours and shifts. The data can also be filled in automatically by the system – e.g. according to posts, defined on-call duties, work schedule, calendar. This can be carried out for one or many employees at the same time, by teams, brigades and organisational units, or for individually defined groups.

At the planning stage of the schedule, the system already offers the possibility to consider planned or approved leave, or other employee requests or absences entered into the system.

Gain security by automatic verification of compliance of schedules with labour law and internal regulations

XPRIMER.HRM has in-built verification mechanisms that check whether the planned working time complies with regulations and internal rules. If any non-compliance is detected, the system informs the user where the non-compliance has occurred and what it is due to. The user has an overview of all detected violations concerning the entire schedule and the full possibility of correcting them.

XPRIMER.HRM blocks by default the possibility of publishing a schedule that does not comply with labour legislation.

Ensure the right people in the right positions by controlling staffing during roster planning

XPRIMER.HRM supports planning in such a way that specific positions are filled with a specific number of employees. XPRIMER.HRM also takes into account the variability of staffing requirements even within a shift, e.g. when a staffing level at the end of a shift is three times higher than at the beginning.

While working on the plan, the user has a constant overview of how many people have been planned for specific positions.

Choose the best possible work schedule according to your evaluation criteria

The work schedule prepared in XPRIMER.HRM can be evaluated in terms of staff use in a given accounting period.

The user is able to evaluate whether employees are scheduled to work the number of hours according to a given standard, whether there is a need to order overtime, or whether there is underworking over the entire accounting period.

XPRIMER.HRM allows the inclusion of any additional customised plan evaluation criterion.

Make plans based on diverse employee data and employment conditions

XPRIMER.HRM provides the possibility to plan a work schedule based on different working time systems, forms of employment, as well as different accounting periods. All employee data and forms of employment, working time systems and other planning restrictions defined in the system can be used by the user automatically when working on the plan.

Thanks to the flexibility of the system, it is possible to schedule employees with different working time systems or those working in different organisational units at a given employer on one schedule.

When planning working time, XPRIMER.HRM can also take into account a change in accounting periods due to changes in demand or any external factors.

Increase employee satisfaction by incorporating their needs into work planning

The schedule created in XPRIMER.HRM takes into account the situation of employees, both in terms of their availability and their planned absences (e.g. sick leave, declared holidays, leave plans, private exits and business trips). At the same time, it can also consider the availability suggested by employees (roster requests).

In XPRIMER, it is possible for employees to make an independent request to change their working hours with another employee. As a result of the supervisor’s approval of the request, the system automatically changes the hours in the schedule planned for both employees, taking into account the control rules and regulations.

The employee is automatically informed whenever any changes are made to their requests.

Reduce absenteeism by using employee self-scheduling

Self rostering is a modern form of individualisation in working time management that allows employees to create their own working schedules taking into account HR needs.

XPRIMER allows for effective management of the organisation of work, considering the preferences of employees, and ensures that the tasks entrusted to employees are carried out within the agreed working time in a way that complies with labour laws or internal regulations.

Ensure transparent and efficient approval and publication of the work schedule

Once a schedule has been approved in XPRIMER.HRM, it is possible to make a correction, but each time it is necessary to specify the reason for the correction and approve the schedule again. It is important to note that any change to an approved schedule is recorded.

The work schedule can be provided to employees in three ways:
1. via an employee portal accessible via a browser, self-service kiosks/terminals or a mobile application on smartphones and tablets,
2. in electronic form, sent to the employee’s e-mail inbox,
3. in the form of hard copies tailored to the needs of the organisation.

See how XPRIMER.HRM works in practice

Explore XPRIMER user reviews

Thanks to the cooperation with eq system, we have received tools not only for managing working time or employee competences. We have looked at our processes comprehensively, on the one hand increasing the efficiency of our resources and meeting the needs arising from orders, and on the other hand being flexible with the needs of the employees themselves. XPRIMER is a platform that teaches users to take a broad view of organisational processes and provides the necessary information to support quick and accurate business decisions.

To summarise our cooperation with eq system to date, I would like to emphasise the mutual partnership element. We were and are treated as partners whose needs are important. The changes made to the system are so intuitive that the user can cope on their own, and our requests are resolved fast and in a fully professional manner. Implementing a system is easy, but getting a satisfied customer is the real art that eq system succeeds in.

One of the reasons for choosing eq system as a business partner was its convenient licensing system, the functional scope of XPRIMER and experience in integration with other systems.